Increase Font SizeDecrease Font Size Login Register
Sunday, August 30, 2015
Arabic Chinese Espanol French Japanese Filipino Polish Portuguese Russian Turkish Thai
Prospective Students » Rules & Regulations
Academic Programmes
Study aboard
Our Location
Our Facilities
Rules & Regulations
Admission Procedure


Increase your website traffic with



Registration of Courses Minimize


At the beginning of the semester, a student shall register in the course(s) being on a prescribed registration cards on following conditions

1.     A student shall normally be required to register for courses of 18 credits in a semester.  However, the Head of Department may allow a student to register courses of minimum 03 to maximum 21 credit courses in a semester as a special case.

2.     A student may in the final semester register for less than 12 credit courses, where applicable, to complete the credit requirement of the degree.  However in the summer semester a student will register in one course and only if there is no clash in the time table, he can opt for two courses. In any case a student will not be allowed to pick more than two courses in a particular summer semester.

3.     In the second semester or in any of the subsequent semesters a student shall repeat those courses in which he failed. 

Semester Duration:

The duration of a regular semester will be 16 – 18 weeks

·         A special intensive summer semester can be offered which shall not be less than 8 weeks duration

·         In case the summer semester is offered, it must cover the same course contents as in a regular  semester

·         Only one summer semester can be offered in one calendar year.

Important Note:

·         No change of course(s) shall be allowed after 21 days from the date of commencement of the   semester

·         No drop of course(s) shall be allowed after 21 days from the date of commencement of the semester.


Evaluation and Assessment Minimize


These are integral parts of any system which seeks to examine students on a regular basis and along with compilation and announcement of results features as key points in any regulations for examinations.  The Examinations rules and regulations have a clearly laid down criteria to ensure uniform and streamlined procedure for compilation, evaluation announcement of results in keeping with the injunctions laid down by the HEC, PEC and other regulatory bodies

Types of Examinations:           

a.     Ordinarily, there shall be two exams in each semester for course, a Mid Semester and a Final/End Semester exam, for which the dates for exams shall be announced well in advance.

b.    In addition to these exams, marks have been assigned to course evaluation such as preliminary tests/class work/home assignments/class presentations/projects etc.

c.     Final/End Semester Examinations:  This exam will be held at the end of each semester on the date notified by the Examinations Department as per the academic calendar of the University.  This Exam shall be given 40% - 50% weightage in calculating the aggregate result.

d.    Mid Semester Exams and Course Evaluation: The remaining 50% - 60% weightage shall be given to Mid Semester Exam and course assignments on the basis of Preliminary tests/exams/class work/assignments/presentations/projects etc.

e.     Viva Voce

f.      Practical


Grading and Evaluation Minimize


Performance of the students is evaluated through a system of continuous testing spread over the entire period of studies.  In addition to the final examination given at the end of each semester, students are tested through mid-term examinations and internal evaluation consisting of a series of short quizzes, class discussions, written assignments, presentations and class projects etc., all of which contribute to the final grade.

Course Evaluation Breakdown

The breakdown of a course is as follows:

Weightage                    Mode of Evaluation

20% - 30%                    Internal Evaluation

30%                              MID Semester Examination

40% - 50%                    End Semester Examination

However, this breakdown can be modified by the Head of Department and will be communicated to the Examination Branch at the time of course registration

Grading Ranges

To rate students’ academic performance, the following grades are applied at corresponding percentage marks and Grade Points are also indicated:



Grade Points


90% and above



80% - 89%



77% - 79%



74% - 76%



70% - 73%



67% - 69%



64% - 66%



60% - 63%



50% - 59%



49%  or below


GPA Calculation:  The Grade Point Average (GPA) is calculated as follows;

GPA    =                                    (Course Credit Hours x Grade Points Earned)

                                                              Total Semester Credit Hours

CGPA   =                              (Course Credit Hours x Grade Points Earned)

                                                    Total Credit Hours taken in all Semesters

Only two types of GPA will be used; Semester GPA (SGPA) and Cumulative GPA (CGPA).  SGPA is the weighted average of grade points earned in one particular semester whereas CGPA is the weighted average of grade points in two or more semesters.  For the repeated courses, only the most recent grades are calculated even if they are lower than previous one(s)(in case of improvement).  The change in status of student will take effect from the date of announcement of result of repeated/improved course.

Grading System: 

Absolute Grading as per recommendations of HEC will be implemented for program at all levels.


Award of Degree and Grades Minimize

Degree Requirements:  The students will be awarded degrees upon fulfilling following conditions

·         Completed minimum 130 credit hours for each program of Bachelor’s Degree (4 years program)


·         Completed minimum 64 credit hours for Master’s Degree  (2 years program)

·         He / She must have obtained a minimum CGPA of 2.00 at completion of the program.


Credit Hour:

One credit hour for any program at any level means 50 minutes of lecture in class room in a week.  For lab/practical, one credit hour equals to 100 – 150 minutes of contact time per week through the semester.  Contact time in all cases means time spent by teacher in guiding/teaching/lecturing the students.

The credit hours are denoted by two digits within brackets with a hyphen in between.  The first digit represents the theory part while the second (right side) digit represents the practical i.e. 3 (3-0) means three credit hours of theory, while 4 (3-1) a total of four credit hours of which three are of theory while one credit hour is for laboratory work.

Academic Deficiencies: 

A student who obtains one or more of the following grades in the final result of a semester is considered academically deficient:

a.     Failure in a repeat course

b.    SGPA less than 2.00

c.     CGPA less than 2.00

d.    Attendance less than 70% (75% for engineering program) in a course

Disposal of Academic Deficient Students:

1.     Academic deficient students are categorized as follows:

a.     Placed on 1st probation

b.    Placed on 2nd probation

c.     Relegated to a junior class

d.    Ceased from the college/university


1.     A student is said to be on probation if he is deficient in academic standards to the extent that he is likely to be dropped/relegated and is allowed to continue for one or two semesters.

2.     A student is placed on academic probation as per university policies under the following conditions if the;

a.     First semester GPA is equal to or more than 1.5 -------he will be placed on 1st probation

b.    Second semester onwards, CGPA fall below 2.00


i.              For the first time he will be placed on 1st probation

ii.             If the student was on 1st probation in previous semester and again his CGPA is less than 2.00 (i.e. CGPA below in two consecutive semesters), he will be placed on Final probation.

c.     Student fails in a repeat course he will be placed on Final probation.


1.     Relegation means that the student is not promoted and is asked to join the next junior class or given time to repeat courses to clear his “F” grades.

2.     Relegation may be due to following reasons;

a.     Academic grounds

b.    Medical grounds

c.     Disciplinary grounds

3.     A student is relegated due to following condition(s);

a.     If a student fails in more than 50% of the courses he registered himself regardless of his CGPA in the semester.  Final Project/Thesis is not considered in this work load.

b.    If a student fails second time in a repeat course.

c.     On disciplinary grounds when Disciplinary Committee recommended by the university.

d.    if overall attendance of the student is below 70% (75% for the engineering programs) in a semester

e.     On medical grounds or reasons beyond the control of a student, technical relegation will be applied.

4.     Relegation on medical/extra-ordinary grounds where leave has been sanctioned by the rector/competent authority of the college will be termed as technical relegation and will not involve penalties associated with normal relegation on academic grounds.


1.     Ceased means that a student is considered un-suitable to continue studies and is removed from the discipline.

2.     A student may be ceased due to following reason(s);

a.     Failing for the second time in more than 50% of the courses in which he has been registered regardless of his CGPA in the semester, Final Project/Thesis is not considered in this work load.

b.    If a student has already availed maximum repeat/improvement chances and he earns ”F” grade.

c.     If a student fails in three or more subjects in 1st semester or secures SGPA of less than 1.5 in the first semester.

d.    If a student was on 2nd probation and again has CGPA of less than 1.5 in three consecutive semesters.

e.     If a student fails 3rd time in a particular course.

f.     If a student earns second relegation due to any reason

g.    On disciplinary grounds when recommended by the University/College authorities.

h.     If a student exceeds the maximum time duration of the program and/or crosses the maximum number of repetitions allowed regardless of his/her CGPA.

i.      The following will be maximum length of programs





4 Years

7 Years


2 Years            

4 Years

One & half year program

1.5 Year

3 Years

One year program        

1 Year  

2-1/2 Years

j.      Projects/Thesis/Internship Report etc are mandatory to be submitted within the prescribed period.

Attendance Requirement Minimize


i.                     A student must maintain minimum 70% (75 for Engineering Student) attendance in every course to be eligible to appear in the final examination failing which he/she will be awarded “F” grade in the course.  The “F” grade will be treated as normal “F” grade earned by the student upon failing in a course.

ii.                    All appeals on issues of attendance will be resolved by the departmental committee chaired by the Head of Department/Dean.


Repetition of Courses Minimize

1.     In order to ensure that a student clears all prescribed courses and obtains a minimum CGPA of 2.00 which is mandatory requirement to earn degree, repetition of courses as per university rules is permitted to clear “F” grade or improve CGPA.

2.     The student repeating a course will be required to complete all formalities applicable to regular course, that is, mid semester examination, end semester examination, internal evaluation based on quiz, assignment, projects etc.  The attendance policy will be applicable as in regular course.

3.     It will be the student’ responsibility to clear failed courses within the prescribed time limits to avoid relegation and/or cease.

4.     Repetition of courses may be done in summer or with junior classes or whenever the course is offered (subject to availability of necessary resources and faculty).  The minimum duration of specially arranged course should be 8 weeks.

5.     A student may repeat a course in which he earned “D” grade in order to improve his CGPA.

6.     The student desirous to improve a course will apply to the head of department for permission to repeat the course.  The application, if approved by the Dean/HoD will be forwarded to Director Examination for final approval of the rector.

7.     A student improving a course will be required to complete all formalities applicable to regular course, that is, mid semester examination, end semester examination, internal evaluation bases on quiz, assignment, projects etc.  The attendance policy will be applicable as in regular course.

8.     A student can repeat/improve only following number of courses: 


Maximum number of courses allowed to Repeat/Improve

4 years (8 semesters)




2  years  (4 semesters)


1-1/2 years (3 semesters)


1  year  (2 semesters)



9.     Repetition of failed course is subject to availability of faculty/resources and shall not be used as a tool for avoiding relegation.

Semester Freeze Minimize


1.     Semester freeze up to two regular semesters (in entire program) from course work is allowed to student facing extraordinary circumstances/valid reasons subject to approval of the rector on positive recommendations of Dean/HoDs. Freezing of the 2nd time of a semester will be approved by Academic Council with positive recommendation of Deans/HoDs.  All rules pertaining to technical relegation will be applied

2.     During semester freeze period, the student will be required to pay 50% of tuition fee and allied charges for each semester freeze to continue his registration with the university.

3.     In case semester freeze is requested within 21 days of commencement of semester, the student will pay 50% of tuition fee and allied charges.  If the request is made after 21 days of commencement of semester but before Mid Term Examination, the student will have to pay 75%of tuition fee and other charges will be applicable.

4.     The day before commencement of midterm examination will be considered last day for applying for freeze of semester.

5.     Semester freeze in 1st semester of the course is not allowed.


Project/Thesis/Internship etc Minimize


·         As per requirement of HEC, minimum 6 credit hours of Final Year Project / Internship / Thesis

etc are mandatory part of the degree program

·         A student is required to complete his Final Year Project / internship/ Thesis etc within 60 days of end of last paper or end term examination.

·         If a student fails to complete it within a semester in which he/she was registered, he/she will have to re-appear in his/her Final Year Project/Internship/Thesis etc in next semester and pay fee equivalent to total number of credit hours of his/her Final Year Project/Internship/Thesis.

Final Year Project/ Internship / Thesis re-registration means student failed in first attempt.  However, it will not count towards the quota of course repetition/improvement.



Find us on...   Find us on YouTube YouTube Find us on Facebook Facebook   Find us on Twitter   Twitter Find us on Flickr   Flickr   Other locations     Dublin   London

No.6,Park Road, Chuck Shahzad, P.O Tarlai Kalan, Islamabad, Pakistan

Tel: +92 (0) 51 835 7378, Email: Registered in Pakistan 4885903

Privacy Statement | Terms Of Use
Copyright 2013 by Grafton College of Management Sciences