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At the beginning of the semester, a student shall register in the course(s) being on a prescribed registration cards on following
1. Semesters Nomenclature, Duration and Registration Matters
a) There shall be two regular semesters, namely Fall and Spring semesters, and an optional summer semester during each academic year.
b) Fall and spring semesters will be spread over 16 to 18 weeks including examinations with at least 15 study weeks during the semester. The duration of summer semester will be 8 weeks including examinations with weekly contact hours being double from those of fall and spring semesters.
c) The maximum and minimum permissible number of students to be allowed registration in a subject section will be decided by the concerned Board of Studies.
d) Students may consult their faculty for registration guidelines.
e) Registration limits for UG students are given as under:
i. First year and second year students may be allowed to register in at the most 18 credit hours during fall and spring semesters such that the contact hours per week do not exceed 26;
ii. Students of third year and beyond may be allowed to register in at the most 20 credit hours during fall and spring semesters such that the contact hours per week do not exceed 30. Students, because of repetition of subjects or fulfillment of graduation requirements, may apply to the concerned Dean/HOD for one credit hour relaxation in the 20 credit hours registration limit
iii. At most 8 credit hours during summer semester such that the contact hours per week do not exceed 24.
f) Registration will only be allowed in a subject if the prerequisites, if any, of this subject have been completed successfully.
g) Registration in a subject section will be closed if the maximum permitted number of students has registered in it.
h) A subject section will be closed if less than the minimum numbers of students register in that section. Such students who have been denied registration due to a closure of a section may add some alternate subject(s) during add and drop period.
i) During summer semester, selected subjects will be offered in accordance with departmental policy for summer semester.
2. Changing Discipline after Admission
a) A student, after first year of study at the College, may opt for change in discipline. The minimum admission merit of the discipline, being opted for, must be equal or lower than the merit of the opting student at the time of his admission.
b) The student opting to change his discipline after first year must apply to the Principal through his HOD and the Dean. Acceptance shall depend on the availability of seats in the opted discipline.
c) On acceptance of his request, the student shall start afresh with credit being given for any College core subjects studied in the first year in the original discipline. He will be issued new registration number and his maximum permissible duration count will start afresh.
d) Students cannot opt for change in discipline after their second year at the College.
1. Curriculum and Classification of Subjects
a) The curriculum, subject identification numbers, the credit hours allocated to each subject and detailed syllabus shall be according to the proposals made by the Board of Studies and the Board of Faculty concerned and approved by the Syndicate on the recommendations of the Academic Council.
b) Subjects are classified as:
i. "Theory" wherein the primary mode of teaching shall be lectures given by teachers supplemented by home assignments. For the purpose of these regulations, subjects of this type shall be referred to as Type-A;
ii. "Practical" wherein the primary mode of teaching shall be experiments, studio laboratory, designs, drawings, assignments and projects conducted/executed by students as specified in the syllabus. For the purpose of these regulations, subjects of this type shall be referred to as Type-B;
iii. "Comprehensive Projects" wherein students engage in design and development of a project under direct supervision of teachers in a laboratory/ studio/ workshop/ industry, spread over one or two regular semesters in an academic year. For the purpose of these regulations, subjects of this type shall be referred to as Type-C.
2. Type-A Subjects Evaluation and Contact Hours
a) In Type-A subjects, there shall be a mid-term examination of at least one hour duration and a comprehensive final examination of at least one and a half hour duration. These examinations shall carry 30 and 40 percent weight respectively. The comprehensive final examination will include 20% questions from pre-midterm syllabus. The teacher shall schedule additional assessment instruments such as quizzes, assignments, presentations, seminars, group discussions, field study reports etc. as specified in the syllabus or as determined by the teacher. These assessment instruments shall carry the remaining 30% weight of the subject.
b) There shall be one contact hour per week during Fall and Spring semesters and two contact hours per week during Summer semester for each credit hour assigned to Type-A subjects.
3. Type-B Subjects Evaluation and Contact Hours
a) In Type-B subjects, each Experiment, Studio work, Jury Presentation, Design, Drawing, Project or Assignment shall be considered as an independent assessment instrument. Cumulative performance in all independent assessment instruments shall form the basis for evaluating a student.
b) There shall be two to three contact hours per week during Fall and Spring semesters and four to six contact hours per week during Summer semester for each credit hour assigned to Type-B subjects.
4. Type-C Subjects Evaluation and Contact Hours
a) In Type-C subjects, each exercise, project or assignment shall be assessed for process during its life time (Continuous Assessment) while the end product shall be assessed, right after its submission, through Viva-Voce /Jury examination (Terminal Assessment).
b) Continuous Assessment and Terminal Assessment of Type-C subjects may carry 60 and 40 percent weight respectively.
c) External Examiners/ Jurors shall be involved in the assessment of all Type-C subjects.
d) There shall be two to four contact hours per week during Fall and Spring semesters for each credit hour assigned to Type-C subjects.
5. Evaluation Process of Subjects
i. Evaluation of Type-A Subjects
a) For mid-term and final examinations of Type-A subjects, the teacher of a subject shall set the question paper of that subject, supervise its examination, mark the answer books and prepare the award list. Any teaching resource provided to assist a teacher cannot be tasked to mark mid-term and final examinations answer books.
b) Every teacher of Type-A subjects shall return the marked quizzes, assignments, etc. and mid-term examination scripts to the students for review, and in case of presentations, etc. communicate the earned score to the student within one week of the event. Mid-term scripts, however, would be recovered from the students and deposited with the chairman concerned.
c) At the end of scheduled teaching period of a semester but before commencement of the final examinations, the teacher shall prepare and display the Interim Award List. Composition, display, correction, and reporting requirements/procedures of Interim Award List shall be as prescribed in these rules.
d) Teachers would mark the final examination scripts, and prepare and display complete Award List, excluding letter grades, within one week after the examination of the subject.
e) The students may be shown the final examination marked scripts before submission of Comprehensive Award List to the Controller of Examinations, if they so desire.
ii. Evaluation of Type-B Subjects
a) Teachers of Type-B subjects shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and communicate the earned score to the student in that stage/assessment event.
b) At the end of semester and before the end of examination period, teachers shall prepare and display the Interim Award List. Content and other requirements regarding Interim Award List shall be as prescribed in these rules.
c) After following the procedures and requirements regarding Interim Award List, the teachers shall prepare and display complete Award List, excluding letter grades, within one week after the end of scheduled teaching period.
iii. Evaluation of Type-C Subjects
a) Teachers of Type-C subjects shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and display a list of earned score of each student in that assessment instrument.
b) At the end of first of the two semesters of a Type-C subject and before the end of examination period, teachers would prepare and display an Intermediate Award List. This list would be similar to the Comprehensive Award List of Type-A and Type -B subjects except that letter grade assignment based upon this list will be limited to "IP" Grade.
c) At the end of second of the two semesters of a Type-C subject and before the end of examination period, teachers shall prepare and display the Interim Award List. Content and other requirements regarding Interim Award List shall be as prescribed in these rules.
d) Within one week of the conduct of Viva-voce/Jury examination, internal and external examiners shall prepare and display complete Award List excluding the letter grades.
1. Award of Letter Grades
a) The subject teacher, having interacted with the students, taught them and having assessed them over the semester, shall award letter grades to the students. HOD of the concerned degree awarding department will be consulted while finalizing the letter grades. Letter grade in each Type-A subject shall be awarded on a Relative Scale whereas, letter grade in Type-B and Type-C subjects may be awarded on an absolute scale if deemed fit by the subject teacher.
b) Following steps in awarding letter grades on a relative scale may be followed:
i. Minimum marks threshold linked to content mastery shall be established for award of a passing letter grade. Students earning marks below this threshold shall be awarded "F" grade;
ii. Expected maximum marks threshold shall also be established. Student(s) crossing the maximum threshold, if any, will be awarded “A+” grade. The grade points of “A+” and “A” are same. As such, it is expected that only exceptional students demonstrating outstanding results are given recognition by award of this grade.
iii. Students earning marks between the maximum and minimum thresholds are listed in descending order of merit and the average and standard deviation is computed;
iv. Passing letter grades are awarded according to the table given below, with "A" being the highest passing grade and "D" being the lowest passing grade.
v. The cluster of students falling within half standard deviation of average marks may be graded as “C+” or “B-“ for UG students and “B” or “B+” for PG students;
vi. Other passing letter grades may be awarded on the basis of clusters of students within narrow ranges for a population less than 100; Or on a normal curve basis if the population of students is more than 100;
vii. It is not essential that every class should have all letter grades awarded, that is, it is possible that a class does not have any student below the minimum threshold; Or in another scenario in which no student, in the opinion of the instructor, is eligible for the award of “A” grade. There may be cases where no student qualifies for some intermediate grade.
viii. An upper limit on percentage of students in a subject who can earn a particular passing grade may be placed, if required.
c) The letter grades and their corresponding grade points (GP) are given in the table below.
Letter Grades & Corresponding Grade Points
d) Subjects repeated to improve grades, excluding "W" or "WF" grades, will be shown on the transcript with a suffix "R".
e) The subject teacher may award an “F” grade to a student if he is convinced, while checking the answer script of mid-term or final examination that the student has cheated. The subject teacher will give opportunity to the student to defend himself before award of this “F” grade.
2. Result Matters
i. Result Computation Method
The Grade Point Average (GPA) and Cumulative Grade point Average (CGPA) shall be computed according to the following formula:
GPA=∑ (GPx*CHx) / ∑ CHx
x = 1 to n, where n is the number of credit hours in the semester for which GPA is computed.
CGPA=∑ (GPy*CHy) / ∑ CHy
y = 1 to m, where m is the number of total credit hours covered in all semesters up to the semester for which CGPA is to be computed.
ii. Authority to Compute Results
Grade points (GP) in each subject, Semester Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) of each student shall be computed and notified by the Controller of Examinations at the end of each semester.
3. Award of "W", "WF", “I” and "IP" Grades
i. Withdrawal (“W” Grade)
A student may be allowed to withdraw from a subject in which he is registered. Applications (Form 1) to withdraw from a subject shall be entertained latest up to the 6th study week of the semester. Withdrawn subjects shall appear in the transcript with a letter grade "W", and shall not be used in computation of GPA. In the transcript, subjects repeated after withdrawal will not be suffixed with a "R".
ii. Forced Withdrawal (“WF” Grade)
A student registered in a subject may not be permitted to continue due to shortage of attendance or other disciplinary action. Such students shall be awarded a “WF” (Forced Withdrawal) grade. It shall appear in the transcript as such, and shall not be used in computation of GPA. Subjects repeated after forced withdrawal will not be suffixed with “R”. A student who does not drop a subject nor appear in any assessment instrument will not be eligible for “WF” grade and will be awarded a “F” grade.
iii. Incomplete “I” Grade
A student, who because of illness or any other acceptable fails to complete the required instruments in any subject may be awarded an "I" (Incomplete) grade as an interim grade. Students having less than 50% attendance will not be eligible for award of this grade. This grade shall appear in the transcript temporarily until it is replaced by the actual grade and will not be treated as "F" grade. The student receiving such a grade shall make up the unfinished portion of his subject to the satisfaction of the faculty member who awarded this grade, and is given a letter grade as per regulation 10 at the discretion of the faculty member without prejudice to the previous grade "I". In case, the student fails to complete the unfinished portion within the following semester his "I" grade would be converted to "F" grade by the Controller of Examinations. The responsibility for completing the unfinished portion and satisfying the faculty member lies with the affected student.
iv. In Progress “IP” Grade
i. Type “C” subjects and PG thesis sub-category spread over more than one semester may be graded as "IP" until completion of these subjects. This grade shall be recorded in the transcript and will not be treated as "F" grade. “IP” credits will be counted towards degree credit requirements, but these credits will not be used in computation of GPA/ CGPA.
ii. Each portion of a Type “C” subject spread over two semesters may have been prescribed different nomenclature and different subject code. First portion of such a subject may be graded as “IP” upon completion, if the department decides to award the final letter grade upon completion of the second portion.
iii. It shall appear in the transcript as such, and shall not be used in computation of GPA. Grades assigned in the semester in which the subjects are completed will be used in computation of Semester GPA with total credit hours of the subjects being counted for this purpose.
The Minimum duration of the undergraduate degree programs shall not be less than four academic years in case of Electrical Engineering & Computer Science. The Maximum duration for completion of all degree requirements is 7 years.
a) The Vice Chancellor may grant extensions up to a maximum period of one year beyond the maximum duration for completing requirements for the award of degree. Students requiring extension may apply to the Vice chancellor for this purpose.
b) A student would be separated from the College if he requires extension beyond one year.
c) Separated students can apply to the Vice Chancellor for re-admission. If their application is accepted, the concerned department will transfer subjects from the previous registration in accordance with the prescribed rule and assign them to an Entry Session for the purpose of computing their maximum degree duration. They will be allotted new entry session as per the recommendation of the department and new registration number.
d) A re-admitted student will not be granted second re-admission if he is separated second time from the College.
a) Students, who are eligible for the award of degree, are required to submit a Degree Requirements Completion Form (Form 2) to their respective chairman for onward submission to the Controller of Examinations. Degree status would be decided only after receipt of this form.
b) Students shall qualify for the award of undergraduate degree if they earn a minimum CGPA of 2.0 and they satisfy the following conditions:
i. Have no compulsory outstanding subject with "W", "WF", "I" and "F" grades during all semesters of a degree program.
ii. Have repeated elective subjects in which “W”, “WF” or “F” grades have been earned or have studied alternate elective subjects in lieu of these to fulfill the credit hours requirement.
iii. Have completed the prescribed number of credit hours.
c) Students shall qualify for a "Degree with Honours" if they satisfy the following conditions:
i. Have earned a CGPA of 3.70 or above out of a maximum of 4.00;
ii. Have not repeated a subject;
iii. Have not withdrawn from a subject with a "W" or "WF" grade; and
iv. Have not earned an ‘F’ grade in any core or elective subject during the course of study.
d) Medals and merit positions will only be awarded to students having earned degree with honours. The awards will be based on the CGPA earned at the time of graduation. Comparison will be made within the students of same entry session graduating in the minimum permissible duration. Immigrating and re-admitted students will not be eligible for any medal or merit position.
a) A student will be placed on Warning if his GPA falls below 2.0 in any semester with his CGPA remaining greater than 2.0.
b) A student will be placed on Probation if his CGPA falls below 2.0 after any semester.
c) A student will be separated from the College if he remains on probation for two consecutive semesters. Advantage of repetition in Summer semester, falling in between or after the two regular semesters on probation, being given to the student.
d) Separated students can apply to the Vice Chancellor for re-admission. If their application is accepted, the concerned department will transfer subjects from the previous registration in accordance with the prescribed rule and assign them to an Entry Session for the purpose of computing their maximum degree duration. They will be allotted new entry session as per the recommendation of the department and new registration number.
e) A re-admitted student will not be granted second re-admission if he is separated second time from the College.
a) Students failing to maintain a minimum attendance of 75% in a subject during a semester shall be awarded a "WF" grade. Chairman in consultation with the respective Dean shall review cases of students seeking relaxation of up to 10% in attendance requirement. The relaxation shall be allowed after approval by the Dean. Any relaxation in excess of 10% shall be forwarded to the Vice Chancellor through the respective Dean for final decision.
b) Leaves availed by a students after approval of the Chairman will not be counted towards attendance;
c) Students eligible for award of an “I” grade will be awarded such a grade only if their attendance is at least 50%.
1. Repetition of Courses
a) Students are permitted to repeat subjects to improve their grades in a semester within their maximum credit hours registration limit.
b) Separate repetition of Type B part or Type A part of a subject, which is combination of Type A and Type B, is permitted.
c) In case of repetition of a subject, the new grade earned shall replace the previous grade, whether high or low.
1. Deferment of Studies (Semester Freeze)
a) Students enrolled in the first semester cannot apply for deferment.
b) There shall be no relaxation in the maximum degree duration period for students seeking deferment.
c) A student may defer studies for at most two consecutive regular semesters, for medical or other circumstances beyond his control, with summer semester not being counted. In such cases, the student shall get approval from the Principal through HOD concerned, at least 15 days before the commencement of the semester, for approval of deferment by the Principal, after approval, the Admission section shall notify deferment for the specified period.
"Comprehensive Projects" wherein students engage in design and development of a project under direct supervision of teachers in a laboratory/ studio/ workshop/ industry, spread over one or two regular semesters in an academic year. For the purpose of these regulations, subjects of this type shall be referred to as Type-C.
2. Type-C Subjects Evaluation and Contact Hours
d) There shall be two to four contact hours per week during Fall and Spring semesters for each credit hour assigned to Type-C subjects.
3. Evaluation of Type-C Subjects
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